Engaged employees are high performers. Take employee engagement to new heights by choosing the right platform that suits your needs, but also fits your budget.
As the focus on employee experience and satisfaction increases, your organization must also be contemplating the adoption and implementation of an employee engagement software. However, if you have started the process of selecting the right one, you would understand that it requires a lot of thought and research before you choose one. To make your journey of adopting the best employee engagement software, we have a comprehensive resource right here.
This blog will help you answer all your questions around employee engagement software including the what, the why, and the how.
Put simply, employee engagement software is a set of programs or a platform that is designed to help growing organizations like yours to augment their employee engagement. Focusing on different aspects of engagement including satisfaction, happiness, belongingness, etc. the right employee engagement software can help gauge employee pulse, monitor key organizational parameters or employee wellbeing index, share insights and best practices and monitor progress to bridge gaps.
Employee engagement software can help you adopt a technology lens as well as a scientific approach for:
If employee engagement has been a priority for you, you may be relying on spreadsheets and documents to capture employee feedback and associated actions. However, the right employee engagement software has the potential to relieve you from the administrative nightmare of handling large spreadsheets, vulnerability to human error and promote greater insights.
Here are some of the top benefits you can leverage:
Employee engagement software can help you make sense of the data that you collect and capture through various surveys. It can enable you to gauge trends and perform analytics on the data to derive meaningful insights. The bottom line here is that you can use the software to adopt a data driven approach to foster a culture of engagement.
Accessing employee feedback at the end of the year may not be the wisest approach. Employee engagement tools can help you access employee data in real time to ensure that any challenge or concern is addressed instantaneously, before it becomes too difficult to handle.
Manually sending out surveys, collecting responses, organizing them and then translating them into insights can be very time consuming, especially if you are using pulse surveys. Employee engagement tools here can take care of all these activities in a process driven manner to help you focus on acting upon the insights to drive change rather than just preparing for it.
Some of the top employee engagement software leverage technological drivers like artificial intelligence and machine learning to provide intelligent insights based on wide spread research. It can offer you guided templates by leveraging AI to create a high performance culture and drive continuous performance improvement.
Finally, the right employee engagement software can help you understand employee sentiment and pulse in a continuous manner. It can enable you to constantly monitor diverse organizational health parameters based on employee pulse.
If you are wondering how to start your journey with the right employee engagement software, ask yourself these six questions and follow the steps thereafter:
Start by understanding if you simply want to know how many employees are engaged and how many are not or do you want a deeper understanding. While the former will give you a quantitative view with strong data points, the latter can help you identify strengths and weaknesses to take the next steps.
Next, ask yourself, whether you are only concerned with engagement or do you want to get insights on disengagement as well? The right employee engagement software can help you get a comprehensive understanding about which employees are disengaged, why and how to navigate the same.
Increasingly, mapping employee engagement is becoming a continuous approach. You need to decide whether or not you wish to keep monitoring the different factors impacting employee engagement with tools like pulse survey or do you want it to be a once-a-year activity.
While some software might give you regular updates, others might provide you with real time insights. You have to take a call whether or not a real time focus on employee engagement is an organizational priority.
Your software choice will also depend on the size of your team. Depending on whether or not you wish to scale, your options will differ. As a fast growing company, your team size is likely to increase, hence choosing a software that supports flexible scale up and down makes sense.
Finally, you need to gauge whether or not you wish to integrate the employee engagement software with other platforms you are already using. Integrations can be a powerful way to eliminate the friction of toggling between different platforms and increase participation in surveys and other activities.
If you have an answer to the above mentioned questions, follow this detailed guide to evaluate to evaluate and select the right platform:
Be clear on what you need and what are the main challenges or requirements that you seek to fulfil with the employee engagement software.
Start by listing down the features you need. These can include the ability to conduct surveys, perform analytics, get guided templates for conversations and much more. These features will help you narrow down your list and eliminate the ones that are not able to offer the basic functionalities you require.
In addition to the features, you need to understand how many people will be using the platform. The idea is not only to have a figure for right now, but also for a few years down the line in accordance with your scale up plan. You cannot choose one employee engagement software now and then change it once you add more members to the team. That would lead to unnecessary complication and resource wastage. Go for a platform that allows easy scale up and down.
Compare the various employee engagement tools based on what they are offering and how it can add value to your organization.
Make a list of all the basic facilities or features you will get access to in the base version without any add on. Compare it to your needed features list and identify gaps if any.
In addition to the features, gauge the user experience the employee engagement software is able to offer. Unless the experience is enriching, it will be very difficult for you to encourage your team members to use the same. Try to understand if the software is intuitive and user friendly or not, by hands-on testing.
Next, check whether or not the platform leverages technological advances to create meaningful impact. You may want to go in for a platform that leverages data analytics to help create meaningful insights and AI driven recommendations. Take the case of SuperBeings. Powered by AI, this employee engagement platform provides AI driven 1:1 recommendations and templates for managers at all levels, amongst other offerings.
Finally, you need to check whether or not the employee engagement tool captures the right parameters and has a solid foundation. Check whether it maps all parameters for organizational health index, if it has insights to improve managerial skills, whether it provides guided templates for powerful conversations, etc.
For instance, to promote employee engagement, SuperBeings captures data on 40+ organizational parameters, and helps build 20 key leadership competencies for managers. The right employee engagement software will be backed by science and based on evidence of practices that drive change.
After a macro view, dive deep to get a detailed understanding of which employee engagement software best suits your needs.
Understand the type of integrations that the employee engagement software offers. In the absence of integrations, your team members will be forced to switch from the work tools to the software you have chosen for any activity/initiative. This inertia of toggling will reduce participation and give you an incomplete picture.
For instance, SuperBeings offers integrations for Slack, Gchat, Email and MS Teams which will allow your team members to participate in daily pulse surveys from their preferred collaboration tool itself.
It is equally important to understand what insights and people analytics will you be able to gauge from your employee engagement software. The right software can help you get insights on different parameters and cultural aspects like innovation, competition etc. These insights can help you take informed actions to facilitate better experience.
SuperBeings can help you with insights on employee engagement and its drivers and deep dive to slice and dice the data with filterable heatmaps. It also provides cultural insights based on Competing Values Framework for leaders to build the right culture for their business needs.
Finally, from a product standpoint, you need to understand the support available. This refers to the resources you might get access to as a user including e-books and other material that can help you understand different employee engagement practices.
Furthermore, comprehensive customer success support is also important to address any technical challenge you may face. Therefore, ensure that the platform is able to provide assistance along the length and breadth.
Based on your research and analysis, you will be able to shortlist the top 2-3 options for the best employee engagement software. You can make the final call using these three steps.
Check if the employee engagement platform can give you a free trial. Even if it is not free, request for a trial period before you make a long term commitment for a test ride with your employees.
Go through the online reviews of different fast growing organizations using the software and see what they have to say. While not all reviews will help you, some genuine and authentic ones can help make the final choice.
Finally, choose that platform that suits your needs, but also fits your budget. You wouldn’t want to go above and beyond just on the software.
Fall back on this guide to choose the best employee engagement software in 2022. SuperBeings can be your partner to create an enriching and high performance culture by connecting OKRs, employee engagement, continuous performance management, and manager development in one unified solution.
Take your employee experience to new heights with our customizable employee engagement module. Book a free demo today!"
‘Onboarding: How to get your new employees up to speed in half the time’ - George Bradt, founder and Chairman PrimeGenesis
Did you know that a strong onboarding process improves new hire retention by 82% and productivity by over 70%?
However, only 12% of employees strongly agree their organization does a great job at onboarding new employees.
This clearly states that while employee onboarding has a direct impact on the bottom line, most organizations miss out on how to get it right.
Don’t let that happen to you. To onboard new employees like a pro, keep reading.
By definition, an onboarding survey is a questionnaire that is administered on new hires to gauge their initial experience and level of satisfaction, in an attempt to understand their engagement and retention potential.
As an HR, you can get multiple insights from an onboarding survey, including:
It can help you estimate how long the employees are likely to stay and how you can further optimize your onboarding process to make it more aligned with employee expectations.
An effective onboarding survey can help you reflect on your performance through the onboarding process, which directly impacts KPIs for organizational success, including:
93% of employers believe a good onboarding experience is critical in influencing a new employee’s decision whether to stay with the company. At the same time, 25% of a company’s new hires would leave within a year if the onboarding experience was poor.
20% of new hires are unlikely to recommend an employer to a friend or family member and an onboarding survey can help you identify the reasons for the same. However, new team members who were asked to provide feedback prior to their start date also had a 79% increase in willingness to refer others. Thus, illustrating how onboarding surveys and feedback can impact eNPS.
Employees with exceptional onboarding experiences are 2.6x more likely to be extremely satisfied with their workplace and 70% say they have ‘the best possible job’.
77% of employees who went through a formal onboarding process were able to meet their first performance goals. However, 49% of individuals who failed to reach their first performance milestone had no official onboarding instruction. An onboarding survey can help you determine the effectiveness of your onboarding process.
In addition, your new employees might also have an inclination towards providing feedback as a part of the onboarding survey, which you will lose out if you don’t conduct the same. Research shows that only 26% of new employees recall being asked for feedback on their candidate journey and the hiring process before their start date wherein 91% of new hires are willing to provide this feedback.
Now that you understand the importance of an employee onboarding survey, let’s quickly discuss how to effectively run an onboarding survey.
You must coincide your employee onboarding survey with important milestones for the new employee in the organization. Mostly, these milestones coincide with the end of the first few months. Thus, you should circulate your onboarding survey after 30, 60 and 90 days respectively, with different objectives for each. Furthermore, you can send interim surveys in case you feel the need, for instance, when the employee starts a project, or when the orientation process is over.
“Effective employee onboarding isn’t about swag, stickers, & company value pamphlets on their desk the 1st day. But, how you help them understand their goals & how co values are interwoven in operating are more important.”- Suhail Doshi, founder and chairman of Mixpanel, Inc.
Based on the milestones or cadence you have set up, it is important to identify areas you would want to cover with each milestone. For instance:
In the first 30 days, you should focus on themes like:
In 60 days, you can touch on themes like:
By the end of 90 days, focus should shift towards:
Once you have decided the themes, you can start building questions, a snapshot of which is covered in the next section or you can download the template now here. The themes can be fluid across milestones, depending on the context for your organization.
Once the milestone arrives, you should roll out the onboarding survey and drive participation. It is important to explain to your new employees why the onboarding survey is important and how they can fill it up. Give them the requisite time, deadlines and communicate what will be the next steps to encourage them to participate.
Simply rolling out the survey is not enough. You must reach out to your new employees to remind them to fill the onboarding survey as amidst numerous new things, they might lose track of it. Don’t push too hard, yet send subtle reminders to get genuine responses. For instance: employee survey tools such as SuperBeings integrate with chat tools like Slack, Teams, Gchat to send personalized nudges to fill out the survey in the flow of work at set intervals as well as allows them to participate directly without switching context.
Unlock a wide array of survey questions and employee analytics. See how SuperBeings can help
Once your onboarding survey responses are in, slice and dice them to get insights into what your employees feel and leverage the data points to further refine your onboarding process to facilitate engagement, retention and advocacy from the beginning.
Taking cue from the section above, here are 50+ onboarding survey questions that you can leverage to gauge the pulse of your new employees as they complete different milestones.
You can also download these questions as a template and use it whenever you need. Click here to download
By now, it would be very clear to you that an employee onboarding survey can help you in multiple ways to create a high performance culture. It can enable you to augment retention, engagement, satisfaction and advocacy among employees to ensure that there is minimal turnover and you are able to attract high quality talent. Ensure that you roll out an onboarding survey at 30/60/90 days frequency to check onboarding experience, knowledge transfer, manager support, role clarity, etc.
You should focus on other forms of employee feedback on culture, training and development opportunities, level of engagement, manager effectiveness, workplace collaboration, work-life balance, among others.
Finally, you should focus on leveraging technology and automation to add efficiency and effectiveness to your onboarding survey and process.
Research shows, automating onboarding tasks resulted in a 16% increase in retention rates for new hires.
Thus, consider partnering with a survey platform which enables you to:
When it comes to performance management for employees, you would agree that feedback plays an important role. However, only offering positive feedback and appreciating the performance of your employees is not enough. You need to give them an equal amount of constructive feedback which is specific to ensure high levels of performance. If you feel that your employees may not embrace constructive feedback, think again.
Research shows that 92% of people believe that constructive feedback is effective at improving performance.
In this article we will help you understand how you can give constructive feedback and examples you can leverage.
Constructive feedback is essentially a tool that most forward looking professionals leverage to help others in their team with specific and constructive inputs on areas where one’s performance can be improved. Put simply, if you have an employee who doesn’t pay attention to detail, constructive feedback involves helping them acknowledge that this is a problem area, and more than that, enabling them with the support to overcome the same. It involves not only identifying a performance problem, but also, providing action items and ways to address the same.
Now that you have an understanding of what constructive feedback means, let’s quickly look at some of the top reasons why constructive feedback is important. Constructive feedback:
When delivering feedback, you must understand the difference between positive and constructive feedback and ensure that you use both of them where they fit the best. Here a quick distinction between positive feedback vs constructive feedback:
In a nutshell, positive feedback is a reinforcement tool, whereas constructive feedback is a mechanism to facilitate development.
With an understanding of the fundamentals of constructive feedback, let’s quickly jump to the best practices which can help you deliver constructive feedback in a nuanced and effective manner.
The first thing you need to focus on is ensuring that the timing of the constructive feedback is ideal. For instance, a busy period when the employee is putting in a lot of effort may not be ideal for giving them feedback about their performance from three months ago. At the same time, ensure that you provide constructive feedback regularly and consistently, to avoid recency or primacy bias. However, don’t offer feedback when you are angry about their performance either.
Before you get down to giving the feedback, set the tone. Share with the employee the purpose of the meeting and make them comfortable prior to sharing your reflections. It is important that you build trust so your employees can share their perspective and don’t feel intimidated by what you have to say.
Once the context and tone is set, start sharing your reflections. Your focus should be on sharing what you have observed about their performance. However, ensure that you also share how the same is likely to impact their career growth as well as organizational success. For instance, if you are providing constructive feedback about missing deadlines, you can use the impact of losing clients for the organization and a casual attitude marker for the employee.
When sharing reflections, use specific examples of when you noticed a particular behavior. For instance, in the above example, you can share instances of when the employee missed his/her deadlines. Ensure that you use examples which illustrate a pattern, rather than a one off incident, which is very uncommon. Furthermore, always use concrete examples and not interpretation of what you hear or see.
With constructive feedback, your focus should be on helping the employee improve their performance and work on their areas of development.
However, simply pointing out their weaknesses or negatives in their performance will not help. You need to also talk about some of the positive aspects of their performance and how those qualities can help them absorb and implement their constructive feedback.
Emotional intelligence is extremely important when delivering constructive feedback. You cannot be apathetic towards your employee when delivering the same. Put yourself in their shoes to choose your phrases carefully. We will share some examples in the next section. Also, use your EQ to read the situation when you are delivering the feedback. If you see that the employee is getting uncomfortable, take a pause and comfort them first. Read their gestures and body language to ensure that the employee is not feeling attacked.
Like it or not, constructive feedback involves pointing out one’s weaknesses and areas of improvement. However, you should refrain from equating the performance of the employee with his/her personality or whole self. For instance, if someone misses deadlines, encourage them to be more organized or prioritize important work, than labeling them as a procrastinator.
While you are delivering the constructive feedback, you have to make sure it is a dialogue.
The idea is to give the other person enough room to share their side of the story.
Try to understand whether or not they agree with your feedback and how they perceive the same. They may share the lack of support or resources, which have resulted in a weak performance. Be open to some reverse feedback as well. Again, your EQ must be at play here. If your employee has an outburst, or reacts negatively, you need to stay composed and calm them down.
Once you and your employee are aligned on the areas of improvement, the most important part of constructive feedback is to provide adequate solutions to address the performance challenges. Don’t give abstract or vague solutions like be punctual if the employee misses deadlines. Rather, give very specific and action oriented solutions which are directed towards a particular outcome. The idea is to collectively understand the cause of the weak area of performance and use concrete solutions to remedy the same.
Now that you have shared some potential solutions, you must revise the top action items with your employee to avoid any confusion. At the same time, you should focus on creating a time bound plan with key milestones to ensure that development is taking place. Summarize what was discussed and how you will proceed from there. Best is to set up a date to review the progress to ensure constructive feedback is paid heed to.
Read our article on Start Stop Continue Feedback to give action oriented feedback
Here are top 20 constructive feedback examples that you can use during your next conversation. To make your constructive feedback more effective, we have also illustrated examples of what you should steer away from.
I would really like to know how you have progressed on the tasks assigned to you last month. It would be ideal if you could share a progress update on what has been achieved with a small summary of challenges/ support needed at the end of every week to ensure everyone is on the same page.
You have not kept your team updated about your work, this is highly unprofessional.
I was going through the work you submitted last week and I can see you have put in a lot of effort. However, I could see that there were some small errors and inaccuracies in the report across multiple sections. I believe that if you proofread your work thoroughly before turning it in, it will reduce the number of iterations and improve your quality of work.
You seem completely distracted as you have been submitting flawed and below average work, this will not be tolerated.
I understand that you are working on multiple projects, however, you need to ensure that the most important projects are not overlooked and their timelines are not missed. Therefore, I would suggest you create a list of tasks you are working on and check with the respective reporting managers on the priority and set clear expectations to ensure that no deadlines are missed.
You have missed your deadline again, it seems like you are not serious about you work.
I see that you have been able to achieve only a part of the goals that you set out for this year. Maybe you were trying to spread yourself too thin. I would suggest you reduce the number of projects you are working on and ensure that the goals you set you are able to achieve. Furthermore, you must be vocal about the support or resources you need to achieve your goals.
Are you even serious about your work, your level of goal achievement indicates otherwise.
I see that you have been taking some time off lately, without any prior intimation. Let’s try to understand if there is a particular reason for the same. We can work on your schedule to make it more flexible.
You have been missing all meetings lately, this tardiness is not appreciated.
I see that you are excellent at execution of ideas. However, I believe that you need to focus more on coming up with solutions on your own. I would suggest participating more in the brainstorming sessions and coming up with solutions. Try to think on your own, before you reach out to others with the problem.
You lack any problem solving capabilities, and will be stuck to execution for the rest of your career.
Constructive feedback is integral to organizational success. Here are a few things to keep in mind:
While performance management has been a key priority for organizations, for a long time, year end reviews were considered to be the most effective way to facilitate the same. However, recently organizations are observing a shift towards continuous performance management with an introduction of the performance management cycle. This article will focus on different aspects of the performance management cycle and how it enables unlocking the potential of high performance teams.
Before going into the diverse aspects, you should first understand what a performance management cycle essentially is. If you have an idea of what continuous performance management is, you’re already a step ahead in the understanding. Performance management cycle primarily is a way or a model in which you evaluate or focus on the performance of your employees throughout the year. The idea is to break down the different elements of employee performance into different stages and focus on them consistently. It starts with setting goals and ends with rewards for a job well done, which leads to setting of new goals and the performance management cycle resets.
While you may want to divide your performance management cycle into any number of stages, mostly there are four stages.
The first stage, at the very beginning of the performance management cycle, focuses on creating a plan for the performance ahead. The idea is to have a clear understanding on what your employee must achieve and how you will eventually review and evaluate them. During the planning stage, you and your team member, collectively should:
Thus, the planning stage of the performance management cycle sets the tone for the year ahead and ensures there is clarity at all levels.
Once the goals have been set in the planning stage, you enter the monitoring stage of the performance management cycle. This stage essentially focuses on ensuring that things are moving as planned. The idea is to ascertain that your team members are more or less on track for specific milestones outlined as a part of goal setting. Additionally, this stage will help you address any performance challenges that you may observe, sooner than later. Monitoring stage includes:
The monitoring stage essentially focuses on tracking the performance of your employees against the set goals to provide constructive feedback and help them perform better.
The third stage of the performance management cycle comes into existence towards the end. It involves reviewing the performance and providing ratings based on the established KPIs and metrics. While this is the formal review process, if you have been constantly monitoring the performance of your employees, this will essentially be a consolidation of all the reviews and feedback shared overtime. While delivering performance reviews, ensure that you:
Since you have been connecting regularly with your employees, the reviews will not come as a surprise to them, but will help you monitor the trends of their performance and guide the next stage for the employee’s professional growth.
Finally, the rewarding stage in the performance management cycle acts as a culmination to one cycle and sets stage for the commencement of the next. The objective is to take into account their performance over the performance management cycle and create a culture of rewards and recognition to celebrate and appreciate high performance. Some of the quick ways to reward your employees include, giving them:
This stage is important to make your employees feel valued and motivate them to keep the performance going. It will also push average performers to step up their efforts and enable you to create a high performance culture.
Now that you understand the various stages of a performance management cycle, let’s quickly look at why the performance management cycle is important for your organization. It will help you:
In addition to the above mentioned benefits, a performance management cycle can help you build a high performance culture in a number of ways. Some of the top aspects include:
What constitutes high performance can be abstract. For some, closing 5 deals can be high performance, for others, it might be closing 15. Planning stage in the performance management lifecycle will help your employees understand what constitutes high performance and thus, proceed towards it.
A key part of the performance management cycle is the rewards and recognition. When employees feel their performance is being valued and recognized, they tend to double up their efforts, leading to a high performance team.
Monitoring and tracking followed by 1-o-1 conversations can help you communicate with your employees regularly. Not only will you track their performance, but will also listen to their concerns or challenges and offer them feedback. Such conversations and feedback have a positive impact on performance, leading to a high performance culture.
One of the foundations of high performance is enabling your team members to undergo the right training. Performance management cycle can help you understand which training is important for your employees at which performance stage, realizing high quality results.
As a manager, there are several ways in which you can unlock the true potential of a performance management cycle. You are one of the key stakeholders who plays an important role in every stage of the cycle. Here are a few tips that can help you augment the effectiveness of the performance management cycle:
A performance management tool can significantly help you streamline your performance management cycle by offering the following benefits.
Get automated performance snapshots of your employee’s performance over the 9 box grid to track performance trends over time and provide reviews without recency bias.
Leverage guided templates with AI based suggestions for your 1:1 conversations with employees during the monitoring stage based on performance over time. Receive suggested talking points for goal-centered conversations.
Look at historic feedback to see improvement in performance and compare performance over time. You can also compare performance of peers over specific parameters.